Airtable Data Administrator (Philippines or Mexico)

Join Our Team: Airtable Data Administrator

Position Type: Independent Contractor

Location: Remote working arrangement. Contractor MUST reside in the Philippines or Mexico.

Rate: $10.00 USD / hour

Estimated weekly hours: 10-40 PER MONTH

“Wow! [Your Name Here] is the best Airtable Data Administrator we’ve ever seen!”

How do you know if this is your dream work and if Fertility Bridge is your dream client? If you think you can achieve these outcomes,  this just might be the place for you:

1. Comprehensive database architecture mapped, implemented, and maintained across all IRH Airtable bases with optimized performance. Complete relational database schema documented showing how all fertility industry data connects from fertility clinics to pharmaceutical companies to private equity firms. All entity relationships mapped with clear foreign key connections between companies, ownership structures, personnel, financials, and operational data. Database architecture enables seamless addition of new company types and data categories without restructuring existing tables. System consistently handles 1,000+ records without timeouts, maintaining usability and performance across all bases. Architecture is designed to scale, supporting future addition of new company types and other data categories without the need for major restructuring or rework.
2. Data integrity, accuracy, and automated workflows maintained through integrated systems. Field-level rules, automations, and permissions ensure only consistent, standardized data enters Airtable bases while automated workflows reduce manual data management. Airtable automations and Zapier integrations streamline data entry, approval processes, and Softr form submissions. Weekly audits identify data quality issues, with findings summarized and documented.. Integration or automation errors investigated within 1 business day and resolutions documented. with duplicate detection preventing redundant records.
3. Access control, user permissions, and team onboarding properly configured and documented. Role-based permissions ensure appropriate access levels across all Airtable bases and views with comprehensive user documentation. User onboarding materials enable new team members to understand data structure and access protocols within first week. Permission changes implemented within 24 hours of request. User activity monitored for compliance with data access policies and governance standards. Quarterly audit of user permissions conducted to ensure compliance with governance standards.
4. Custom reporting, analytics dashboards, and business intelligence systems deliver actionable insights. Airtable interfaces and external dashboard tools provide real-time visibility into fertility industry data trends and IRH content performance. Automated reports on data quality metrics, user activity, and system performance delivered weekly. Dashboard performance maintained at sub-5-second load times. Analytics support IRH marketing team decision-making with accurate, timely data visualization integrated with Brand Manager collaboration. Provide custom reports and dashboards when requested by leadership or marketing, ensuring they directly support business goals and decision-making needs.
5. Systematic data acquisition and expansion strategy executed to build comprehensive fertility industry intelligence database. Strategic data collection processes established to continuously identify, prioritize, and add fertility industry companies across all sectors (clinics, networks, pharmaceuticals, equipment, services, investment firms). Database growth managed from current state to 1,000+ companies with systematic data enrichment covering ownership structures, leadership teams, financial metrics, operational data, and industry relationships. Data sourcing workflows handle conflicting information between authoritative sources and user submissions while maintaining data quality standards. Conflicting information between sources is flagged and resolved using documented decision rules.
6. Documentation, Change Management & Support. All database structures, workflows, automations, and governance rules are documented in shared company drives with version control. Any structural changes to Airtable bases are logged and approved to prevent disruption or data loss. The Data Administrator tracks Airtable, Softr, Zapier, MailChimp, and related integrations for renewals, usage, and optimization. Comprehensive documentation and change logs ensure continuity and minimize disruption at all times.

What we think we have for you to achieve your outcome(s):

• Airtable Pro subscription with full automation and integration capabilities
• Existing Softr integration for form submissions and front-end applications
• Zapier account for cross-platform workflow automation
• Current Airtable bases with fertility industry data (requires restructuring)
• Asana project management system for task tracking and Rock management
• Brand Manager available for collaboration on dashboard design and user experience

What we don’t have (YET!) for you to achieve your outcome(s):

• Standardized data governance policies and procedures documentation
• Historical data cleanup and migration support (may require temporary contractor)
• Advanced analytics or Business Intelligence tools beyond Airtable's native capabilities
• Dedicated training budget for team members on new database structure
• Third-party data validation tools or services for large-scale data cleansing

Everyone who works with or for  Fertility Bridge does business in these ways

1. Must Get, Want, and have the Capacity to achieve the outcomes aligned with the role
2. Must be a plus or a plus/minus on each of the five core values of Fertility Bridge
3. Leader specifies and judges the result of the outcome. 
4. Must be on brand with Fertility Bridge and Inside Reproductive Health brand guidelines
5. Employee or contractor  must specify exactly what is required to achieve outcome
6. Must be accountable in Asana
7. Must create Fertility Bridge assets in Fertility Bridge drives using Fertility Bridge account

Sound interesting? Great! 

We’re looking for someone who can not only meet the Outcomes above but also someone who has a background in building, refining, and maintaining marketing databases. A background in Airtable is a plus as well.

WHAT’S NEXT

If you feel you can contribute to a dynamic, growing company, please begin your application process by applying through Hireology. After you submit your cover letter, resume, and application on Hireology, you will receive acknowledgment via email. If you don’t see the acknowledgment email in your inbox, please check your spam folder - sometimes Hireology emails end up there. Make sure to also complete our pre-screen survey!

As a remote company, we rely on remote working technologies to serve our clients. In evaluating new contributors, we put a premium on a candidate’s ability to shine through these same technologies: video, email correspondence, and web-based conferencing. You should expect to be camera-ready for each of our Zoom meetings!

If your resume and experience are a potential match with us, a Contract HR Recruiting Specialist will contact you to schedule a Zoom video interview (screening interview). Following the initial Zoom interview; we may schedule a 60-minute Zoom interview with the Hiring Manager (WHO interview), offer 1-3 paid assignments, and offer continued work based on your terms.

We are hyper-focused on engaging A-players and you may find that our recruitment process is more detailed and longer than other organizations. We know that building a team of A-players isn’t to be taken lightly and is worth the extra effort.

Contractors must be physically located in the Philippines or Mexico and be authorized to work for a United States employer. Applicants who are not physically located in the Philippines or Mexico or who are prohibited from providing services to a United States company will be removed from consideration.

Scam and Phishing Alert: Official application and hiring process communications from Fertility Bridge and Inside Reproductive Health will come from an @hireology.com or @fertilitybridge.com domain. Stay aware!